Accident reporting
An accident is an unplanned event that results in injury, damage to property or some other loss. The law requires that certain work-related accidents are reported to the local authority or the Health and Safety Executive.
All accidents to employees, however minor, should be recorded. This is a requirement under social security legislation. As a result of a workplace injury an employee may need to claim for benefits in the future, and the relevant checks will be made to confirm that the accident occurred at work.
Reporting and recording procedures vary. Employers need to be sure that they satisfy all legal reporting requirements for employees and non-employees, and take measures to monitor accidents. As part of the reactive monitoring process, accident records are needed to assess whether the existing controls are adequate or to identify if trends are developing and to implement new procedures.
Records may also have to be produced for the Health and Safety Executive, to parents/guardians, or in the course of civil proceedings if a claim is brought following an incident.
The school or college should have clear guidelines on incident reporting and this should be conveyed to staff on the first day of their employment.
Accidents legally reportable to the enforcing authority
Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR), certain accidents that occur on or off site (eg during educational activities) must be reported to the Health and safety Executive or the local authority, whichever is in the circumstances the enforcing authority.
Employers must report the following accidents if they:
- prevent the injured person from continuing his or her normal work for more than three consecutive days (excluding the day of the accident); or
- result in death or 'major injury'.
Major injuries include:
- fractures, except to fingers, thumbs or toes
- amputation
- dis******** of the shoulder, hip, knee or spine
- temporary or permanent loss of sight
- penetrating injury/chemical/hot ****l burn to the eye
- electric shock or electrical burn resulting in unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours
- loss of consciousness caused by asphyxia, or exposure to harmful substances or biological agents
- acute illness requiring medical treatment caused by exposure to a biological agent or its toxins or infected material
- any other injury resulting in admittance to hospital for more than 24 hours, hypothermia, heat-induced illness, unconsciousness or the need for resuscitation.
Accidents to employees are work-related if they are attributable to:
- work organisation (such as supervision on a school or college trip)
- the conditions of the premises
- plant or substances (eg machinery, equipment, etc)
- acts of physical violence.
Where students and other people who are not at work (eg parents) are concerned, an accident must be reported if the person involved is killed or taken to hospital and the accident arises in connection with work.